What’s changing
In December 2021, we announced the ability for admins to use their displays as digital signage when their Meet hardware devices are not in use. Today, we’re giving admins more options for customization by using their Appspace digital signage content.
Who’s impacted
Admins and end users
Why it’s important
You can leverage the screensaver on your Google Meet hardware devices to display corporate signage or customized content across your hardware fleet.
We know many of our customers use Appspace for general digital signage needs within their organizations. This update makes it easier for you to use Appspace as a source for content to display on your Google Meet hardware devices.
Please note that screen savers are not interactive—tapping your touch controller or using the remote will cause the screen saver to be dismissed, and the device will return to displaying the agenda on the homepage.
Additional details
We highly recommend you use Appspace’s advanced registration flow to make it easier to pre-register all of your Google Meet hardware at once. Note that Appspace is a paid service and there may be additional costs associated with registering your devices on their platform.
In some cases, this feature can conflict with the power-saving feature on your Meet hardware devices. To ensure that your custom screen saver is visible, be sure to set displays as active during working hours in the organizational unit you’re targeting.
Getting started
- End users: There is no action required.
- Admins: Custom screen savers are opt-in and managed at the OU-level and apply to all devices in that OU.
To use Appspace content on Meet Hardware, you need to:
Register your devices on Appspace. Every hardware device now has an integration ID for use in Appspace’s pre-registration flow. You can find the integration ID on the Device detail page in the Admin console under Devices > Google Meet hardware > Devices or in the new “integrationId” column in your fleet data export file.
You’ll need to add the integration IDs from your hardware devices in the Appspace console ahead of time before configuring your custom screensavers using the Appspace PWA.
Once these steps are complete, navigate to Devices > Google Meet hardware > Settings > Device Settings > Screen saver.
Select the “Custom” option and then choose Appspace as your Digital Signage Provider. Input the appropriate Appspace PWA URL in the URL field, depending on whether you use Appspace’s Public Cloud or Private Cloud:
- Public Cloud:https://cloud.appspace.com/app/?registrationmode=passive
- Private Cloud: https://<customer>.cloud.appspace.com/app/pwa/?registrationmode=passive
If you do not pre-register your devices with Appspace before changing the screen saver, the screen saver will prompt you to manually pair each device using a code displayed in the room.
For more information on how to configure your content to display on Appspace, please refer to their help article.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature availability) beginning August 29, 2022
Availability
- Available to all Google Workspace customers, as well as G Suite Basic and Business customers
- Available for all supported Google Meet hardware devices that have not yet reached their auto-update expiration date